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ERS International Congress

photo courtesy of ERS

By Claire Doole, www.doolecommunications.com

Many of you are moderating events and panel discussions in the virtual world. If you are an in-house moderator, you have an advantage over someone like myself in that you automatically know the subject area. However, that doesn’t mean that you can “rock up and just have a conversation” in the words of someone I coached recently in how to moderate at a virtual event!

Professional moderators may make it look effortless as they seamlessly transition from one speaker, subject area or segment to another, but it takes a lot of preparation to work out the editorial narrative of an event and the flow of a specific panel discussion.

In many respects in the virtual world, it is even harder for two main reasons:

1) It is more challenging to capture and hold the audience’s attention and;
2) Organizers are packing their events with too many speakers.

If you want to overcome these challenges and be a dynamic virtual moderator, have a look at some of my tips below:

Work with the organisers on event design

I run workshops and act as a consultant to organisations and companies on how to design an entertaining, participatory and insightful event. As an in-house moderator, however, you are well placed to influence the narrative and flow of the event from the start.

  • Make sure they have made the shift from the real to virtual world and apply the principles of a TV news programme, namely short, varied and creative.
  • Advise on the format. Blocks of speakers who present one after each other is overwhelming and potentially tedious for the audience. I have seen programmes where nine speakers make keynote speeches, presentations or remarks with no audience or moderator intervention for the first hour. Even two keynote speeches of 20 minutes each back to back before the audience Q&A is asking a lot of the audience.
  • Limit the number of speakers in a panel discussion to no more than four. I have turned down panel discussions where there are seven speakers as it is impossible to generate a lively discussion of views. It goes without saying that it is frustrating for the panelists to be given so little time to get their points across and can certainly lead to information overload for the audience.

Family pic BO1

photo courtesy of the European Institute of Gender Equality

Prepare and deliver

Virtual events require even more energetic moderation as you have to work harder to hold and retain the audience’s attention. Virtual event organisers are telling me how it is increasingly difficult to attract audiences due to “zoom fatigue”, but also how they see audience figures dive as soon as they lose interest.

  • Prepare thoroughly. Whatever the format of your event – presentations, keynote speeches, interviews or panel discussions, you have to prepare by researching the latest findings and talking to your speakers to find out the points they want to make. This applies to in-house moderators just as much as to professional moderators like me.
  • Interact with the audience as often as possible and ensure you leave enough time for audience questions throughout and at the end. In the virtual world this is easier as the questions are usually written, reviewed and collated for you unlike in the real world where people can make long rambling remarks or ask unclear questions.
  • Manage time. This is a key component as people will leave if a segment or speaker goes on for too long. Similarly, if the event goes over time, you will find that many people have already moved onto their next Zoom call!

Having moderated many virtual and hybrid events in 2020, I know that you have to be a better moderator in this virtual world. Unfortunately, even if you are naturally charismatic and a subject expert, you can’t just rock up as the moderator I recently coached soon realized!

If you or your co-moderators feel you would benefit from some coaching or group training in how to moderate at a virtual event in 2021, do get in touch.

Author's bio

clairedooleportrait 200Claire Doole is a former BBC correspondent and international spokeswoman who is passionate about helping people communicate with confidence. Since 2006, she has successfully trained hundreds of professionals in the art of presenting and public speaking, talking to the media, managing communications in a crisis, and writing for the web. In addition, she has coached C-level executives and public figures to give powerful TEDx and TED style talks in Europe and the Middle East. A Swiss and UK national, Claire trains and coaches in French and English.

Claire is also a highly experienced moderator having facilitated panel discussions with government ministers, NGO activists, humanitarians and human rights specialists at major events.

www.doolecommunications.com